Policies and Guidelines Outlined below you will find the policies guiding the Trek and Tours Child Sponsorship Program, as well as roles and responsibilities of both Trek and Tours and the sponsor.

• Annual Contributions

  • All sponsors should be able and willing to contribute a minimum of $250 a year, which will cover a child's education expenses and health insurance.
  • This payment will be transferred directly to a nominated account; account info will be provided to sponsor upon request. This account is specifically for the Child Sponsorship Program. Payment can be made electronically by email transfer or through PayPal. We ask that any banking fees incurred during the transfer of funds be covered by the sponsor. If you are in Kathmandu, you can pay directly.
  • We ask that sponsors provide a written record, via email, to Trek and Tours regarding the amount deposited, for our monitoring and reporting purposes.
  • Trek and Tours will provide billing notice a minimum of 3 months in advance of when the next annual sponsorship payment will be due.
  • No payment from a sponsor is directly transferred to the family of the sponsored child. We ask that sponsors also have no direct communication with the child who is receiving support, or their family. All payments and communication shall be via Trek and Tours. This is for the safety and confidentiality of all involved. It guards against any fraudulent use of funds, or creating an unhealthy relationship of dependence between the sponsor and child.
  • If a sponsor wishes to provide extra support outside from the minimum annual $250, for any gifts for the child receiving sponsorship or to cover any additional expenses, these payments must also be made via Trek and Tours. The family and the sponsored child will write a thank you letter for the additional support extended.
  • In the event that a sponsor wishes to terminate their annual support, Trek and Tours requires a minimum of six months notice. If more notice is possible it would be greatly appreciated, as we will require time to coordinate another sponsor to ensure continued support for the child. We ask that you finish your contribution until the end of a full year.

• Reporting and Evaluation

  • Trek and Tours will generate a year-end progress report on the outcomes of the support for each individual sponsor.
  • Sponsors will be invited to complete an evaluation during their experience with the program. It can be done online or in person at the end of your travels with Trek and Tours. Trek and Tours encourages all sponsors to share their inspiring stories and lessons learned from the sponsorship experience.

• Financial Monitoring and Reporting

  • Trek and Tours will monitor all payments to the Child Sponsorship Program and will ensure that all funds are disbursed as requested by sponsors and paid out to family/child on schedule.
  • Trek and Tours will provide official receipts to all sponsors for their contributions.